- #PREVENT FORWARDING CALENDAR INVITES IN OUTLOOK 2016 UPDATE#
- #PREVENT FORWARDING CALENDAR INVITES IN OUTLOOK 2016 REGISTRATION#
- #PREVENT FORWARDING CALENDAR INVITES IN OUTLOOK 2016 SOFTWARE#
#PREVENT FORWARDING CALENDAR INVITES IN OUTLOOK 2016 UPDATE#
If you are using Outlook 2016 or O365, when you attempt to update any existing calendar event, you may have some of the recipients report that the updated calendar event is missing or has been sent to the Deleted Items folder.īelow is an example of an updated meeting invite (body paragraph only) being received in the Deleted Items folder.īelow is an example of an updated meeting invite (body paragraph along with location) being received in the Inbox. If you are having trouble sending or receiving Outlook calendar events, please take a look through this known issue and its resolution. This article can be used to facilitate the prevention of having Outlook calendar events from being sent directly to other user's deleted items folder.Ĭommon error causing Outlook calendar events to arrive within the recipient's Deleted Items folder after updates are made to calendar events. Click the Meeting Options, to the right of the time zones OR on the bottom of the invitation underneath the link to the meeting.This is information related to the proper method for setting up and responding to Outlook calendar meetings and appointments.Open the meeting in your Teams calendar.The following can only be done by the person who has organised the meeting. So, in our situation it may be best to prevent any issues and provide a little more control to the therapist(s). We have heard about Teams meetings in education, where pupils muted the teacher and/or changed his/her role into attendee or even threw each other out of the meeting altogether! Good idea.) While this is the easiest setting for regular business purposes, it is not always the best option. ( Update 15-04-2020: the default is now that externals will have to wait in the lobby. Manage meeting optionsīy default, everyone can go into the meeting freely, and everyone can present. If you have also disabled the “Forward invitation” option, this will be displayed on the invitation, depending on the recipient’s email programme. Now, if the invitation is sent, the attendees will see only their own name in the invitation, which is a privacy requirement in this situation. This is a bit of a weird workaround in my opinion. Those who use the Outlook desktop (in our case: hardly any therapist has this) can use the BCC field or add the users as a Resource. Also, do not forget to toggle the Teams meeting button if you have not yet made all meetings a Teams meeting!Īlternatively you can add the attendees to the BCC field, but as this field is not visible by default, it means people will have to change their Outlook settings. Make sure to hide the attendee list, so clients do not see eachother’s email addresses. As soon as you have made a choice, the popup will go away, so it is a good idea to check if you have made the right selections.Optionally, you can also UNselect “Allow forwarding” to avoid uninvited people getting into your group session. Before sending, click the “Response Options” top right and select “Hide attendee list”.Make sure you make this a Teams meeting.Add the relevant title, attendees, date and time, and message info.Create the invitation from Outlook Online, NOT from Teams.Mental health therapy is something completely different, so we had to create special instructions to make sure that our therapists are in control of the meeting.īut also in other situations, such as meetings with many attendees (You can have up to 350 people in a Teams meeting!) knowing these control options can be useful: 1. Microsoft Teams is a business tool and meant for collaboration in an organisational context. Now that we have had to move all therapy online, we found a functionality gap in the software: the option to use this for group sessions, either multiple therapists seeing one client, or sessions with one therapist and several clients.Īfter discussing various options we agreed to make Teams temporarily available for this purpose, so our therapists can finalise the existing group therapies, and perhaps even start new ones.
#PREVENT FORWARDING CALENDAR INVITES IN OUTLOOK 2016 REGISTRATION#
Some people loved it, and saw the benefits for both client and therapist (no need to travel for both parties, client being in their own environment, connection with the client registration systems), others said they needed the face-to-face meetings to be able to provide real help.
#PREVENT FORWARDING CALENDAR INVITES IN OUTLOOK 2016 SOFTWARE#
Our dedicated (non-Microsoft) software for helping our clients online was just (=before COVID-19) being rolled out with various amounts of success. Our health care organization has gone a step further in using Teams. To see who can do what, please check out my post “ The importance of being Organizer” and look at/download the “who can do what” sheet. The roles in Teams meetings, especially for the Organizer, are changing constantly.